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Sage SalesLogix Heartland Users Group

November 29th, 2010 by Kyle

Sage SalesLogix Heartland Users Group

Sage SalesLogix Heartland Users Group Logo – Revealed!
It’s now official! The Sage SalesLogix Heartland Users Group logo has been voted on by the members and is now finalized. Thanks to all SalesLogix users who have participated and contributed feedback because you make all this happen.

What is the Heartland Users Group?
This regional Sage SalesLogix users group provides a unique experience for SalesLogix users, administrators, trainers, and developers to increase their knowledge and effective use of SalesLogix within their organizations. This group is run by the members, whose privileges include choosing topics as well as selecting their new name – Heartland SalesLogix User Group.

What can I expect attending the meetings?
Topics and Discussions Covered in just the first year…

  • Outlook integration options
  • Opportunity management and sales process
  • Data management and services including 3rd Party Tools (i.e. Inaport, Scribe, and Intelli CTi)
  • Business Analytics (i.e. QlikView, Visual Analyzer, Dashboards, and Crystal Reports)
  • Workflow and Notification Alerts (i.e. KnowledgeSync)
  • Strengthening user adoption

What is a typical agenda?

  • SalesLogix Customer Solution Spotlights
  • Sage SalesLogix user tips and tricks
  • Networking with other Sage SalesLogix users
  • Networking with all the Simplesoft Solutions employees
  • Free prizes and gifts (iPods and gift cards)
  • Food and fun!

Future Topics

  • Sales quoting automation
  • SalesLogix in the Cloud
  • Project management
  • Territory realignment and Teams/security
  • SpeedSearch

Who should attend?

  • Sales and Marketing
  • Management
  • SalesLogix Administrators and users
  • Internal training staff

Your opportunity to attend is coming up soon! The next Sage SalesLogix Heartland Users Group meeting is scheduled for December 7th and will be an open house hosted at Simplesoft Solutions Springboro, OH facilities. There will be learning sessions that attendees will need to be preregistered to confirm seating availability. Please register below for any sessions you would like to attend:

Register for Heartland Users Group meeting

If you would like to learn more tips or have a CRM topic you would like us to write about please contact Simplesoft Solutions, Inc. in one of our Cincinnati/Dayton (OH), Charleston (WV), or Charlotte (NC) surrounding area office locations:

Dayton, Ohio Office:
Simplesoft Solutions, Inc.
550 N. Main St. Suite A
Springboro, OH 45066
Phone: (937) 885-1204 x 3204
Fax: (937) 885-3580
sales@simplesoft.net

Ripley, WV Office:
Simplesoft Solutions, Inc.
710 Random Rd.
Ripley, WV 25271
Phone: (304) 521-2387
Fax: (937) 885-3580
sales@simplesoft.net

Charlotte, NC Office:
Simplesoft Solutions, Inc.
3635 Eastover Ridge Drive
Charlotte, NC 28211
Phone: (704) 910-3872
Fax: (937) 885-3580
sales@simplesoft.net

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How to Move Contacts in Sage SalesLogix

November 8th, 2010 by Janetta

Sage SalesLogix v7.2 and higher has provided expanded flexibility in moving a Contact from one Account to another.  This is useful if companies merge, a contact’s account name changes, or if a contact simply joins another company and you want to maintain a business relationship.  Train your users how to use this feature and minimize duplicate Contact records in your database.  Moving Contacts in Sage SalesLogix

1. From the Contact detail or List View of the Contact you want to move select Edit > Move Contact to

Moving Contacts in Sage SalesLogix

2.  Select an Account using the To Lookup edit control value (respresents where the Contact needs moved)

3.  Click on the Move Options button to display the following options:

Option Descriptions

Copy Contact and Associate new Contact with original
Copies the Contact to a new account, leaving the original contact intact.

Move the Contact to the new Account
The contact is moved to the new account.

Use Address(es) and Phone(s) of new Account
Assigns the default phone numbers associated with the Account to the new Contact.

Keep original Address(es) and Phone(s)
Moves the Contact’s existing address(es) and phone number(s) to the new account.

Copy History related to Contact to new Account
Copies the history associated with the Contact and attaches it only to the Contact, not to the new account. (See Note above)

Copy Activities related to Contact to new Account
Copies all uncompleted activities associated with the Contact to the new Account.

Reassign open items to:
Specifies the Contact who will be responsible for open issues (Activities, Opportunities, and so on) previously assigned to the moved Contact.

When moving, reassign completed items to:
Specifies the Contact who will
be associated with completed items (Activities, Opportunities, and so on) previously assigned to the moved Contact.

Click OK


*** Each Contact move may require different choices based on the unique Account relationship.

If you would like to learn more tips or have a CRM topic you would like us to write about please contact Simplesoft Solutions, Inc. in one of our Cincinnati/Dayton (OH), Charleston (WV), or Charlotte (NC) surrounding area office locations:

Dayton, Ohio Office:
Simplesoft Solutions, Inc.
550 N. Main St. Suite A
Springboro, OH 45066
Phone: (937) 885-1204 x 3204
Fax: (937) 885-3580
sales@simplesoft.net

Ripley, WV Office:
Simplesoft Solutions, Inc.
710 Random Rd.
Ripley, WV 25271
Phone: (304) 521-2387
Fax: (937) 885-3580
sales@simplesoft.net

Charlotte, NC Office:
Simplesoft Solutions, Inc.
3635 Eastover Ridge Drive
Charlotte, NC 28211
Phone: (704) 910-3872
Fax: (937) 885-3580
sales@simplesoft.net

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Easy as 1-2-3: E-mailing Notes and History from SalesLogix

June 2nd, 2010 by Arminta

On many occasions I have found the need to e-mail the details of a SalesLogix History item to a client, or other non-SalesLogix user. This is something that can be done quickly and easily, if you know how! Just follow the three easy yet simple steps below.

image
Step 1: Browse to the correct Account/Contact/Opportunity.

Step 2: Select the History record to e-mail.

Step 3: Click the E-mail button!

The resulting e-mail is populated automatically and is pulled up as an MS Outlook draft. Just add your recipients and select send!

image

This is a quick way to share Sage SalesLogix Notes and history with other people!

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The Great CRM Implementation Sabotage

June 1st, 2010 by Lisa

Are you contemplating a Customer Relationship Management (CRM) project? The process, people, and technology you choose to deploy your project will have a big effect on the success or failure of your overall plan. User adoption is one major key to success and here are a few ways to ensure failure.

 Just buy the first one you see or the one everyone else is using. Whatever! Don’t set goals or define objectives for a successful CRM project. Throw that “must-have” requirements list out the window. And don’t involve any other departments in the decision. They will love whatever you pick, right? And please don’t ask the vendor or salesperson to demonstrate how your data will perform in the proposed environment. He’s a busy guy!  Besides, that web demo was really flashy.

 Don’t worry about getting the executive team involved.  They like you so much they’ll agree with whatever you say, right? Sign those contracts! After all it’s only money and who cares about that fine print anyway. Everything will go smoothly and no one will question your decision. Oh and be sure to tell your sales department that the reason for the new CRM is to allow management to look over their shoulder and monitor their every move. It has nothing to do with making their job easier or helping them sell more. The sales team will be excited to jump in and get started. They LOVE change and especially rigid “big brotherish” accountability!

Pick the cheapest solution. Everyone knows that you’ll get a quick ROI with the cheapest CRM. Don’t ask questions or do research…and never ask for references. Don’t worry about contract lengths, service agreements, storage limits or data management. You get what you pay for and cheaper is always better!  Besides, it’s got that sweet new app that downloads ringtones. It doesn’t matter if the tool enables you to better serve your customers.  And don’t worry if you need to change your business model to fit the tool.  Remember… people love change and price should always trump features!

Tell everyone that this new CRM will solve every problem the company has ever had. Create hundreds of data entry fields and pick lists for your users. Sales reps love being data entry clerks! Don’t change any of your current processes or make improvements in your spreadsheet mentality.  That’s the way you have been doing it for decades.  Those forms are timeless and essential. Oh, and be sure to knock your team out with all the amazing features and promise them that nothing will go wrong. Let them know that this new CRM will be the panacea that fixes everything. Make sure the executive team has the absolute highest expectations of you and the CRM tool. You need a raise anyway, right?

Make sure the CRM you choose a really difficult to use. Everyone knows that difficult means superior and the more times you click through screens the better. All of your peers have amazing IT skills so they will appreciate your time-saving choice.  Besides, the user experience is totally overrated.  Oh yes, and be sure to “dump” all your old data into that shiny new tool. Everyone in your organization is a perfectionist and that data is clean as a whistle. Now… roll that thing out to the entire company all at once. You’ll get lots of positive feedback, I promise, and rollouts are more manageable without phases or trials.

While my list is ridiculous and no one would ever set out to sabotage their own project, there are some implementation truths to heed. Upper management can demand the use of a CRM tool, but the front end users can make or break your success.

The Simplesoft approach to CRM is unique, and we do invest the upfront time needed to listen and understand how our clients currently work with their customers. We take the time to help them define “best practices” and configure the tool to fit the personality of their business.  And, we understand that any investment in a software technology alone will be wasted unless the management, the end users, and the system administrator have a vision and understand how to implement the software properly to serve the customer better.

Consider joining us on June 8th for the Heartland SalesLogix Users Group meeting. If you are in the Ohio area or a nearby state, it’s a free event and it is held quarterly. The topic this quarter is “Strengthening User Adoption”. Click here to sign up and learn more.

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The Flexibility of Sage SalesLogix

April 23rd, 2010 by Paul

Here are a few of my favorite flexible Sage SalesLogix ideas

The flexibility of Sage SalesLogix means you have liberty and freedom.  What types of choices and liberty do you mean?  I am glad you asked.

  • Customizations

 Sage SalesLogix offers powerful options for customizing the applications.  You can use the scripting engine to customize.  You can use built-in configureable options like contact processes, sales processes, and pick lists as easy as clicking a button without being a programmer.  If you have the skills or resources available you can even use custom coding and .NET Extensions.  Overall the limitations are few and mostly centered around imagination and practical budget.  One of the common approaches is the incremental development approach or sometimes called phased approach to deploying customizations over time and measuring the return and the impact to both the end users and the customer results.  These customizations offer customers choice and helps deflect the round hole and square peg approach of some CRM tools.  Smart customers today demand flexible tools.  Most companies want their software to work the way their business operates, not changing the business to fit the software.  Sage SalesLogix allows you to be creative and build customizations affordably your way.

  • Territory Realignments

 One of the “smart idea” tools built in to SalesLogix is the ability to slice and dice the data.  The built in administrative tool allows for easy changes in Account Management and territory changes.   I am sure that sales representatives never switch companies or territories almost never change.  But when they do get altered, it is great to be able to accommodate those adjustments in business software.

  • Bundles

Sage SalesLogix has the ability to pull customizations, also known as plugins, out of the database and be saved into a portable format called a SalesLogix bundle (*.sxb) file.  Why is this smart?  Well on two fronts.  It helps the customer to make changes in SalesLogix and test the outcome without impacting production.  You might call this a “sand box” or development/test environment.  Once these changes are fit for production (QA) then they can be bundled up and moved to production without having to recreate them from scratch.  This saves time, energy, and money.  On the second front, bundles allow for smart people to create clever modifications to SalesLogix and share them either for free or for a fee with multiple SalesLogix systems.  This is another example of choice that the right Sage foundation has provided.  Don’t you just love open systems with flexibility.  You can keep bundles private as your competitive edge or share them with the world, but this is your choice.

  • Deployment

 The next three items go hand-in-hand, but are separated out because of some unique value that Sage SalesLogix provides.   You can deploy the way your users want to work with SalesLogix.  You can deploy on-premise or off premise (SaaS) for starters.  Sage SalesLogix has always had the option of being hosted in a data center.  That is not anything new, but few have done so in the past.  With the on premise, the options run the gamut.  You can choose to be LAN (Local Area Network) only.  Note:  This is the primary “live or real-time” directly connected to the database option.    You can also use Terminal Services or Citrix or hosted LAN deployments.  Nothing new here, but it is great to have options, eh?  In addition, you can opt for browser-based users using a portal.  (This is a rapidly growing choice by companies) This can be deployed inside your firewall locally or outside (Internet).  Your option and your freedom.   (I feel like I am getting warmed up on deployment!) 

Now another alternative is concerning those users who are outside your company roaming accross the planet.  There are “disconnected” systems for those remote users.  You can use remote clients with a slice of the main host, using MS SQL Express, or you can use remote office for a group of LAN users who work off of one big remote client as direct connected users.  There is also the option of “disconnected” browser based clients.    The options don’t end with these choices.  All the options above are OR options.  You don’t have to pick one deployment option and if you wish you can work with them all.

Sage SalesLogix Deployment Options

Next, what if I don’t want the infrastructure in my IT data center at all?  Another popular option is hosted, which comes in three flavors.  SalesLogix Cloud, a data center hosting SalesLogix only, and a data center hosting your whole infrastructure remotely (we call this the Green Office Option).    The SalesLogix Cloud is mainly for the web client only deployment option using Amazon Web Services.  Very slick!  The data center hosting SalesLogix can be for any client type but mostly remote or hosted via Terminal Services.  And the last option is for the whole integrated infrastructure for your CRM tool set (think Exchange and Sharepoint, and SalesLogix etc more of a IaaS option).  You get to decide.  You have the freedom. You are the customer.   Unlike some Customer Relationship Management tools that box in your decisions to only browser based decisions and are only SaaS deployments.  Today, you may desire to have more options than that if you need them.

Oops, I didn’t even talk about SalesLogix Mobile Client or SalesLogix Disconnected Web Client options which have existed for years.  Maybe another time.

Client Types

Network, remote, web, and mobile users

Freedom To Work Anywhere

The deployment option selected usually impacts the client types that are available.  If you are choosing to move SalesLogix out of your data center, then maybe you are a low customization needs shop and want to use  browser based access.  (Although, the browser based option can be heavily customized)  You have only one basic option then, the Web client.  Then your decision is where to deploy inside your campus or published to the internet or hosted in the Amazon infrastructure as SalesLogix Cloud.    If you wanted an application on your desktop, then you can virtualize the application, using (Virtual Desktop Infrastructure)VDI technology, or have it installed local, or even use thin multi-user technologies like Terminal Services across the web.  Most desktop deployments use either remote or network installed software.  The trending movement has been toward the Internet based toolset for many years.  The point is that you can work from anywhere now!   I like the idea of working from the deck with my feet kicked up with a broadband internet connection or even in a field enjoying the great outdoors.  Feel the untethered freedom of the wind whipping through your hair?

These are just a few of the areas that I believe makes SalesLogix a vastly superior tool for the flexibility that it brings to the CRM marketplace and the many features that are designed with the user at heart.  As a Sage SalesLogix business partner, we would love to share the options that will work for your company and your situation on your terms.

“We want to get it done as quickly and inexpensively with as much creativity and flexibility as we can have.”
Andrew Johnson (American President)

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The Sound of Ideas being Exchanged……so much Enthusiasm!

March 22nd, 2010 by Don

There are so many ways to collaborate and exchange ideas in this day and age, including this very medium, a blog.  I think most people would still agree that the face-to-face dynamics and exchange of thoughts remains the most energizing. The Heartland SalesLogix Users Group meeting was held in our office again recently, and although I did not participate I was very pleased to hear the enthusiasm, the sound of interaction between attendees in our training center.  I know the group has struggled with offering the ability for some attendees to participate in the meeting via a web meeting, but has staved off that option to promote face-to-face participation only.  From what I heard, I believe that remains the best decision.

Although I could hear the spirited exchange of ideas and the laughter, I received most of the feedback from the after meeting event over dinner.  One of the attendees conveyed a pivotal comment made by their SalesLogix database administrator recently that focused the whole group on next month’s meeting topic.  The comment was about a power user  in her organization that called and said, “ Do you know that it takes me 3 clicks to ……”  The power user continued, “See if you can get it down to 1.”  The rallying challenge of “user adoption” was embraced by the entire group.  Everyone is anxious to see the design ideas this company has implemented and those planned to improve the user adoption of SalesLogix.  Next month’s meeting will be held at that company’s location and a full demonstration of their ideas will be shared. 

In the end, the purpose of the users group is all about building relationships and that is still done most effectively looking one another in the eye!  Having said that, I would like to look you in the eye at the next meeting.  Register for the next Heartland SalesLogix Users Group meeting.

“Electric communication will never be a substitute for the face of someone who with their soul encourages another person to be brave and true.”  -Charles Dickens

“It is good to rub and polish our brain against that of others.”  -Michel de Montaigne

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