Simplesoft Solutions Blog

How to Move Contacts in Sage SalesLogix

November 8th, 2010 by Janetta

Sage SalesLogix v7.2 and higher has provided expanded flexibility in moving a Contact from one Account to another.  This is useful if companies merge, a contact’s account name changes, or if a contact simply joins another company and you want to maintain a business relationship.  Train your users how to use this feature and minimize duplicate Contact records in your database.  Moving Contacts in Sage SalesLogix

1. From the Contact detail or List View of the Contact you want to move select Edit > Move Contact to

Moving Contacts in Sage SalesLogix

2.  Select an Account using the To Lookup edit control value (respresents where the Contact needs moved)

3.  Click on the Move Options button to display the following options:

Option Descriptions

Copy Contact and Associate new Contact with original
Copies the Contact to a new account, leaving the original contact intact.

Move the Contact to the new Account
The contact is moved to the new account.

Use Address(es) and Phone(s) of new Account
Assigns the default phone numbers associated with the Account to the new Contact.

Keep original Address(es) and Phone(s)
Moves the Contact’s existing address(es) and phone number(s) to the new account.

Copy History related to Contact to new Account
Copies the history associated with the Contact and attaches it only to the Contact, not to the new account. (See Note above)

Copy Activities related to Contact to new Account
Copies all uncompleted activities associated with the Contact to the new Account.

Reassign open items to:
Specifies the Contact who will be responsible for open issues (Activities, Opportunities, and so on) previously assigned to the moved Contact.

When moving, reassign completed items to:
Specifies the Contact who will
be associated with completed items (Activities, Opportunities, and so on) previously assigned to the moved Contact.

Click OK


*** Each Contact move may require different choices based on the unique Account relationship.

If you would like to learn more tips or have a CRM topic you would like us to write about please contact Simplesoft Solutions, Inc. in one of our Cincinnati/Dayton (OH), Charleston (WV), or Charlotte (NC) surrounding area office locations:

Dayton, Ohio Office:
Simplesoft Solutions, Inc.
550 N. Main St. Suite A
Springboro, OH 45066
Phone: (937) 885-1204 x 3204
Fax: (937) 885-3580
sales@simplesoft.net

Ripley, WV Office:
Simplesoft Solutions, Inc.
710 Random Rd.
Ripley, WV 25271
Phone: (304) 521-2387
Fax: (937) 885-3580
sales@simplesoft.net

Charlotte, NC Office:
Simplesoft Solutions, Inc.
3635 Eastover Ridge Drive
Charlotte, NC 28211
Phone: (704) 910-3872
Fax: (937) 885-3580
sales@simplesoft.net

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Never underestimate the features of your SalesLogix Calendar!

October 26th, 2010 by Janetta

I was asked by a client for some help with all the calendar features in Sage SalesLogix.  We use a format called Quick Cards (Qcards) to document business processes for training of Sage SalesLogix,  so I thought I would share my work with everyone.  Attached are two Qcards for the Sage SalesLogix Calendar.  Download and distribute to your users.  Call on us for Sage SalesLogix training help and check out our free monthly SalesLogix training webinars called “CRM in Session.”

SLX Calendar Qcard 2010-04

If you would like to learn more tips or have a CRM topic you would like us to write about please contact Simplesoft Solutions, Inc. in one of our Cincinnati/Dayton (OH), Charleston (WV), or Charlotte (NC) surrounding area office locations:

Dayton, Ohio Office:
Simplesoft Solutions, Inc.
550 N. Main St. Suite A
Springboro, OH 45066
Phone: (937) 885-1204 x 3204
Fax: (937) 885-3580
sales@simplesoft.net

Ripley, WV Office:
Simplesoft Solutions, Inc.
710 Random Rd.
Ripley, WV 25271
Phone: (304) 521-2387
Fax: (937) 885-3580
sales@simplesoft.net

Charlotte, NC Office:
Simplesoft Solutions, Inc.
3635 Eastover Ridge Drive
Charlotte, NC 28211
Phone: (704) 910-3872
Fax: (937) 885-3580
sales@simplesoft.net

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Retire or Delete SalesLogix Users?

August 20th, 2010 by Kyle

If an employee leaves your company, you should retire that user and not delete the user in SalesLogix. When you delete the user, it will associate the Notes/History records to an “Unknown” user. If you retire the user, the SalesLogix Notes/History records are permanently associated to that Retired User as well as freeing up a SalesLogix license.

Before you change a user to “retired”, be sure to do the following:

  • If the user owns any records, do a territory realignment.
  • If the user is an Account Manager for any Accounts, do a territory realignment to assign a new Account Manager.
  • If the user is a manager, reassign any users who report to him or her to their new manager or to the Administrator.

How to retire SalesLogix users:

  1. Login into the SalesLogix Administrator.
  2. Click the left navigation Users icon.
  3. Highlight a user and right-click and select “Change User Type“.
  4. Select “Retired User” from the DropDown on the popup dialog window.
  5. Click “OK“.

Sage SalesLogix Web CRM Retire Users

Sage SalesLogix Administrator - Change User Type

If you would like to learn more tips or have a CRM topic you would like us to write about please contact Simplesoft Solutions, Inc. in one of our Cincinnati (OH), Charleston (WV), or Charlotte (NC) surrounding area office locations:

Dayton, Ohio Office:
Simplesoft Solutions, Inc.
550 N. Main St. Suite A
Springboro, OH 45066
Phone: (937) 885-1204 x 3204
Fax: (937) 885-3580
sales@simplesoft.net

Ripley, WV Office:
Simplesoft Solutions, Inc.
710 Random Rd.
Ripley, WV 25271
Phone: (304) 521-2387
Fax: (937) 885-3580
sales@simplesoft.net

Charlotte, NC Office:
Simplesoft Solutions, Inc.
3635 Eastover Ridge Drive
Charlotte, NC 28211
Phone: (704) 910-3872
Fax: (937) 885-3580
sales@simplesoft.net

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4 Key Essentials to Train and Reinforce in Sage SalesLogix

March 31st, 2010 by Janetta

As a Sage Certified Trainer, I have worked with many companies to train end users.  I have learned some important patterns to be taught and reinforced for continued success of CRM within an organization.   When I do pre-planned follow-up refresher training with companies, I can tell how well the following items have been incorporated as best practices for Sage SalesLogix while working with the users.

1.  How to enter new (unique) Accounts/Contacts following your company’s business rules. Notice I said unique not duplicates!

2.  How to record Sales activities, either scheduled or unscheduled, as History in Sage SalesLogix. By the way, I didn’t say enter “notes” in Sage SalesLogix.  A small but high impact decision I see users make is using the “add note” feature instead of recording the activity properly as a phone call or meeting. These notes do not show up as completed sales activities when running activity reports out of SalesLogix.  It is the small things that matter over time!

3.  How to record e-mails to History in Sage SalesLogix. This is extremely powerful integration yet an under utilized feature of Sage SalesLogix for newbies. I think a misconception may exist with untrained  users that they somehow lose an e-mail item from their Outlook sent items. This is simply not true. I also see an over dependence on Outlook; somehow people believe it is a CRM. Users must learn to trust Sage SalesLogix to record these e-mails and then how to quickly filter and search for something in the Notes/History area.

4.  How to keep data clean and update records to match your business processes. What happens when an Account goes out of business or a Contact leaves an Account? Do your users know what you expect them to do with the record to reflect those changes? Communicate often with your users and develop groups for them to meet goals and expectations,  like those Contacts with no e-mails, etc.

Call us to discuss Sage SalesLogix training and ways to reinforce best practices in the use of Sage SalesLogix.  Just like in sports, it is important to understand the fundamentals and drill them often to form automatic habits.

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