Bad Things Happen to Good CRM Systems When You Add Data – Prevent Data Nightmares

What happens when you have a system like Infor CRM and you add users?  Not just add users, but make sure they are not trained and there are no policies and procedures for them to follow.  Compound this scenario with no concept of data and how the data will be used to create outputs (analytics, dashboards, and reports etc). Well, bad things can and do happen to good systems.  This is not the way to make smart business decisions, grow your business, or utilize a CRM investment in your front office functions.

Infor CRM is an incredible system that allows for customization flexibility and process management.  However, if you unleash a system to users without any guidance or usage basics there will be consequences for storing all that mismanaged data.  Through many unintended actions you will have created a hot data mess.  A hot data mess can dramatically affect your bottom line in expected and unexpected ways.  It is already a challenge when introducing a new system to users so make sure that you have put some thought into how you are launching and the process to make it more manageable.

How does an Infor CRM Administrator or an application Data Steward manage the expectations upfront and create a well-oiled machine (to prevent a nightmare on Elm St)?

• Have a governance plan in place
• Identify a Data Steward
• Build a set of policies and procedures
• Configure the system tools
• Train to the usage procedures (initial, refresh, new employee)
• Monitor the results (using tools like KnowledgeSync, or data cleanup tools like DQ Global)
• Offer incentives for winning (keeping customers happy with high quality results)

With interactive systems, like CRM, we are constantly adding, removing, updating, and importing records. This is called Data Management and your company should have a plan in place to make sure the data changing is not causing the system usage issues.  This will have a positive impact on acquisition of new customer as well as maintaining profitable relations with customers, partners, and vendors alike.  If you find yourself unsure about where to start, we are encouraging our customers to start by identifying a Data Steward for each user group of CRM within their organization. The Data Steward can begin to define the data requirements for their user group and then work backwards to clean up what has gone astray.  If you need assistance from Simplesoft, we have various levels of Data Cleanup Services.

Data management does not have to be complex, but it does need governance and care.  Taking care of data is one of the three pillars to CRM success that helps to support user adoption. CRMs are always pushing the limiting of technology and with platforms expanding (mobile, tablets and others) we must make sure the tools keep step with the users to enhance productivity.  Good things will happen when CRM is put into place with users trained, processes documented, and a data maintenance plan in place.
“Are you upset little friend? Have you been lying awake worrying? Well, don’t worry…I’m here. The flood waters will recede, the famine will end, the sun will shine tomorrow, and I will always be here to take care of you. -Charlie Brown to Snoopy”
— Charles M. Schulz

If you would like to discuss upgrading your system, or to see a free demonstration, please contact Simplesoft Solutions.

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